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Purpose
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Personal data
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Legal ground
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Retention period
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Administrate training and certification where ASSA ABLOY Opening Solutions Sweden is controller, and also keep and on request supply the data subject with copies of diploma and certificate
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Name
Email address
Phone number
Company
Results
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Performance of a contract, the data is necessary for us to fulfill obligations in a contract, if the contract was entered into with the data subject
Legitimate interest, when concerning a contact person at a customer who is controller. Our interest in administrating training and certification outweighs the data subject’s interest in not having their personal data processed for thos purpose.
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During the training + 3 years
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Manage data subject’s rights according to GDPR
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Name
Identifier
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Legal obligation, the data is necessary for us to fulfill obligations according to swedish law
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During the case + 10 years
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Manage personal data breaches according to GDPR
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Name
Email address
Phone number
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Legal obligation, the data is necessary for us to fulfill obligations according to swedish law
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During the case + 10 years
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Manage financial information
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Name
Email address
Phone number
Company
Registration number
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Legal obligation, the data is necessary for us to fulfill obligations according to swedish law
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During the financial year to which the data refers + 7 years
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Administrate credit reports sole traders for the purpose of assessing the suitability of the firm in connection to any ASSA certification, whereby the financial stability of the firm constitutes an element
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Name
Email address
Phone number
Company
Financial data
Registration number
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Legitimate interest,
our interest in being able to make financial risk assessments in connection to certifications outweighs the data subject's interest in not having their personal data processed for this purpose. In addition, the processing can be said to be in the data subject's interest in cases where certification is issued.
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Deleted directly after decision
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Administrate business partner controls in order to assess their suitability in connection with possible business relationships
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Name
Company commitment
Information appearing when searching in screening databases
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Legitimate interest or legal obligation, depending on whether or not the obligation to assess business partners follows from EU or Swedish law or not
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During the contract period or from business decision + 10 years
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Manage dept collection for sole traders
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Name
Email address
Phone number
Company
Registration number
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Legitimate interest, our interest in being able to get paid for our claims outweighs the data subject's interest in not having their personal data processed for this purpose
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Until payment is recieved + 3 months
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Administrate complaints/claims (where ASSA ABLOY Opening Solutions Sweden is controller)
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Name
Email address
Phone number
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Legitimate interest, When concerning a contact person at a customer who is controller. Our interest in being able to manage claims and improve our products outweighs the data subject's interest in not having their personal data processed for this purpose
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During the case + 1 year
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Manage testing and troubleshooting where ASSA ABLOY Opening Solutions Sweden is controller
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Name
Email address
Phone number
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Performance of a contract, the data is necessary for us to fulfill obligations where the data subject is the customer
Legitimate interest, When the customer is a company. Our interest in being able to manage claims and improve our products outweighs the data subject's interest in not having their personal data processed for this purpose
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While testing or troubleshooting are ongoing
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Administrate helpdesk matters
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Name
Email address
Phone number
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Legitimate interest - When concerning a contact person at a customer who is controller.
Our interest in administrating helpdesk matters outweighs the data subject's interest in not having their personal data processed for this purpose
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During the contract period + 6 month
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Manage NDA's
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Name
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Legitimate interest
Our interest in ensuring no disclosure outweighs the data subject's interest in not having their personal data processed for this purpose
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During the contract period + 10 years
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Administrate licenses to be able to give customer, e.g. locksmith, access to systems with high security levels.
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Name
Social security number
Phone number
Email address
Company
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Legitimate interest, When concerning a contact person at a customer who is controller. Our interest in administrating customer licenses outweighs the data subject's interest in not having their personal data processed for this purpose
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During the license period + 1 year
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Administrate order processing
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Name
Email address
Phone number
Address
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Legitimate interest, When concerning a contact person at a customer who is controller. Our interest in administrating orders outweighs the data subject's interest in not having their personal data processed for this purpose
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During the contract period + 3 years
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Enable delivery of goods to end users/consumers
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Name
Email address
Phone number
Address
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Legitimate interest, Our interest in being able to deliver goods outweighs the data subject's interest in not having their personal data processed for this purpose
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Delivery + 10 years
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Contact existing customers (B2B) with news letters and marketing, who have not requested the information/signed up for mailings
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Name
Email address
Address
Company
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Legitimate interest, Our interest in being able to inform our customer about news and/or changes in our products outweighs the data subject's interest in not having their personal data processed for this purpose
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If the data subject has requested the information: From opt-out + 1 year (mailings will cease immediately)
If the data subject has not requested the information: During contract period + 1 year
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Administrate events
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Name
Email address
Phone number
Special diets
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Legitimate interest, If it concern obligations toward companies or our employees, our interest in being able to conduct events for visitors/employees outweighs the data subject's interest in not having their personal data processed for this purpose
Consent, in case participant lists are to be saved for a longer period than specified here
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During the event + 1 month
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To market our company on our external web
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Name
Company
Picture
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Legitimate interest, If it concern obligations towards companies or our employees, our interest in being able to market our company outweighs the data subject's interest in not having their personal data processed for this purpose
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During the campaign + 3 month
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Administrate customer quotations (B2B)
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Name
Email address
Phone number
Company
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Legitimate interest, Our interest in processing this information to promote an efficient bidding process outweighs the data subject's interest in not having their personal data processed for this purpose
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During the validity period of the quote + 6 month or according to confidentiality agreement in procurement
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Administrate customer agreements (B2B)
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Name
Email address
Phone number
Company
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Legitimate interest, When concerning a contact person at a customer who is controller. Our interest in administrate customer agreements outweighs the data subject's interest in not having their personal data processed for this purpose
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During the contract period + 10 years
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Manage market research to contact persons at customers
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Name
E-mail
Company
Position
Survey responses
Possibly indirect identifiers in the reports
Information regarding whether the person concerned has been asked to participate in the survey
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Legitimate interest, Our interest in being able to research new business opportunities outweighs the data subject’s interest in not having their personal data processed for this purpose
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Contact information, position, company affiliation and information about invite to the survey: During the contract persiod + 10 years
Reports: From the point of receiving the report + 1 year
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For access, maintenance and development of the company's IT environment
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Name
User name
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Legitimate interest, Our interest in being able to handle access, maintenance and development of the company's IT environment outweighs the data subject’s interest in not having their personal data processed for this purpose
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for as long as it is necessary for the purposes
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